Xerte Community Documentation

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====== Sharing projects and folders ======

Xerte makes working collaboratively easy to manage, with different levels of access and editing rights to protect your work.  There are a number of ways in which you can; work collaboratively on projects gift projects for others to adapt to their own needs share folders.

===== Sharing a project =====

{{ :xerte-project-properties3.jpg?direct&400|}}You can make a colleague a **Co-author **or **Editor **for a project, or grant **Read-only** access.  This is explained in detail in the **[[project_properties#Shared_settings|Shared settings]]** section on the **Project Properties** wiki page.

You can also gift a copy of a project to a colleague, which allows them to adapt the project to their own needs. This is explained in detail in the **[[project_properties#Give_this_project|Give this project ]]**section on the **Project Properties** wiki page.
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===== Sharing a folder (new feature in Release 3.12) =====

You can share a folder with one or more colleagues, enabling you manage a set of projects you are working on as a team.

  - In the **Workspace**, highlight the **folder **that you want to share, and click on the** orange ‘i’ icon**  
  - Click on the **Shared settings** tab  
  - Start typing in the name of a person you want to share the folder with 
  - If that person has an account in the installation, their full name will be auto-suggested.   
  - Click on **Add user** to add them   
  - Choose their role from the radio buttons  (see **Shared settings** on the **Project Properties** wiki page for information on roles) 
  - Repeat this step for all the other people you want to share the folder with.

Here are a few points related to permissions to bear in mind;

  * Only the **Creator** (or owner) can create sub-folders within the shared folder. 
  * Only the **Creator** and **Co-author(s)** can create new projects in the shared folder. 
  * The **Creator**, **Co-author(s)** and **Editor(s)** can all edit existing projects. 
  * The **Creator** of a shared folder can drag a sub-folder out of a shared folder and move it back in their own (unshared) workspace. This will 'unshare' all projects contained within the sub-folder. 
  * When a **Co-author** is unshared from the shared folder, any projects that they have created of is moved to their workspace; all users lose access to those projects.